Records Specialist
CompanyNorth Wind Solutions
LocationOak Ridge, TN
Job TypeFull Time
Job Description




Quality check, process, and maintain project records.  Maintain record archive and storage of hardcopy files via electronic data storage system.  Support users by performing database searches and file retrieval.  Serve as backup for the issuing of controlled documents.  Represent DCRM department on project teams.  Demonstrate expertise and ability to implement process mapping and LEAN Concepts in control documents.



Essential Functions Statement(s)

  • Accurately and efficiently processes and maintains records in accordance with records management procedures.
  • Ensures appropriate access to electronic records.
  • Reviews and identifies quality assurance records.
  • Accurately enters data into the document control and records management system in accordance with project standards.
  • Reviews documentation for quality control.
  • Supports the Document Control Specialist as needed with controlled distribution and the posting of implementing documents and drawings.
  • Provides records processing guidance to departmental record custodians as needed .
  • Supports site personnel with records retrieval.

Supervisory Responsibilities: There are no supervisory responsibilities for this position.



Competency Statement(s)

  • Safety Awareness-Ability to adapt to and maintain a safety-conscious work environment.
  • Ethical - Ability to demonstrate, conduct, and conform to a set of values and accepted standards, such as honesty, integrity, reliability, confidentiality, and accountability.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task, and perform work accurately and thoroughly.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Teamwork - Ability to effectively work within a team environment, exhibiting a friendly and cheerful demeanor toward co-workers and customers.
  • Communication- Ability to communicate clearly and concisely with others using both the spoken and written word, as well as ability to actively listen and comprehend communication from others.


 Education: High School Graduate or General Education Degree (GED).

 Experience:  1 - 3 years related experience.

 Preferred:  A.S. or B.S. from an accredited college or university

 Computer Skills: Database entry experience, proficiency using Adobe Acrobat Pro DC; Microsoft Office including Outlook, Word, and Excel; SharePoint;(preferred). 

 Other:  Ability to prioritize, manage time well, multitask and troubleshoot; strong interpersonal, communication and customer service skills are essential; must be computer savvy; experienced with Microsoft Office products; some knowledge of terminology in the engineering field is preferred; ability to work independently, within prescribed guidelines, or as a team member; and perform clerical duties to generate documents.


The Physical Demands and Work Environment characteristics described below are critical features of this job, and are representative of those that must be met by an employee to successfully perform the essential functions. They may be subject to change at any time due to reasonable accommodation or other reasons.

 Physical Demands

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear. The employee is frequently required to use hands or fingers to handle or feel, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

Work Environment 

Usually an office environment.  The noise level in the work environment is usually moderate.

Reasonable Accommodation Statement

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis.  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8714 or e-mail for assistance.

North Wind Group is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.