Administrative Data Support Specialist - NWG 00073
Request2-10:1120
Job TypeFull Time
CompanyNorth Wind Services LLC
CityLivermore
StateCalifornia
  
Job Description
The Defense Technologies Engineering Division (DTED) of the Engineering Directorate has an opening for an Administrative Data Support Specialist. The successful candidate will be a central resource for providing data and process support for technical and management staff within the Weapon Technologies and Engineering (WTE) Program. Under minimal supervision, the successful candidate will perform a full range of moderately difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities.

This position may require the successful candidate have the flexibility to work overtime, shift and or weekends to accomplish goals. The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Essential Duties
- Review of historical records to derive and compile lists of relevant data
- Support entries and retrievals from various databases
- Support data receipt, storage, and maintenance
- Provide general office administrative support for technical staff as needed
- Identify and make recommendations for process improvements related to data gathering and organization
- Support related meetings, including scheduling, agenda, and meeting minutes as needed
- Perform other duties as assigned

Marginal Duties
- Prepare, review, and/or compose administrative material for management signature and independently track action items, ensuring timely flow of paperwork.
- Establish and maintain multifaceted databases, spreadsheets, files, and tracking systems.
- Coordinate, select, and compile data from multiple sources for both classified and unclassified correspondence, complex reports, and presentations.
 

Qualifications
Essential Skills, Knowledge, and Abilities
- Secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
- Effective organizational skills, attention to detail, accuracy and follow through.
- Experience working under limited supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Effective communication and interpersonal skills necessary to interact with a diverse workforce using tact, diplomacy, and discretion
- Problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems.
- Ability to coordinate multiple activities and independently determine and set priorities and goals.
- Intermediate computer skills and experience with the Microsoft Office Suite and database and calendaring software, and the ability to learn new software quickly.

Desired Skills, Knowledge, and Abilities
- Specialized and advanced knowledge of office procedures, techniques and methods, including effective problem solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Advanced organizational skills to manage and complete complex projects, including the coordination of multiple activities and the ability to independently determine and set priorities and goals.
- Ability to be flexible and discreet in handling sensitive and complex issues, and experience working effectively as a team member as well as independently under minimal supervision in an environment with frequent interruptions and changing deadlines, instructions and priorities.
- Basic familiarity with the nuclear security enterprise
- Basic familiarity with internal tools and processes within DTED/WTE

Special Requirements
Pre-Placement Medical Exam:
A job related pre-placement medical examination may be required.
Pre-employment drug test: External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Subcontractor.
Anticipated Clearance Level: Q (position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter.  In addition, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.
 

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis.  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1-208-528-8714 or mail to hr@northwindgrp.com for assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.