Facilities Manager - NWG 00016
Job TypeFull Time
CompanyNorth Wind Services LLC
Job Description
The Physical and Life Sciences (PLS) Office of the Associate Director has an opening for a Facility Manager. Facilities operated by Lawrence Livermore National Laboratory include offices, shops, and scientific and research facilities. Working under limited supervision and in a safe and efficient manner, the selected candidate will have facility management and project management responsibilities, participating in multi-disciplinary teams to assist in developing project scope and design input. The selected candidate will be responsible for providing input to the definition of each project’s technical scope, method of accomplishment, cost, and schedule objectives as well as reporting out on assigned projects. In addition, the selected candidate will be responsible for providing basic technical and administrative support to facility management personnel in connection with tenant support, facility maintenance, construction projects, sponsor deliverables, and facility operations or similar facility support activities. Responsibilities include basic support of projects including relocations, upgrades, light construction, maintenance, and remodeling activities. This position requires the individual to interact regularly with other facility team members, facility managers, service personnel, and tenants. The successful candidate will report to the Area Facility Operations Manager (AFOM). 

This position may require the successful candidate have the flexibility to work overtime, shift and or weekends to accomplish goals. The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Essential Duties
- Ensure facility systems, special facility and mechanical equipment, including the facility heating, ventilation, air conditioning, electrical systems, fire protection systems, and alarm systems function reliably.
- Maintain awareness of current and future critical tenant facility infrastructure needs.  Anticipate facility infrastructure risks and create and implement plans to mitigate the risks.
- Develop, champion, and manage complex facility repair and modification projects and report progress to the AFOM.
- Participate in Management Observations and Inspection (MOI) walkthroughs, managing facility related deficiencies and issues to closure, report and/or take action on results, identify problems, plan projects to solve problems and implement solutions
- Assist in the effort to manage, direct, and monitor projects to accomplish complex technical efforts to define scope requirements, estimate, design, procure, and construct each assigned project.
- Responsible for meeting client’s functional criteria, negotiate requirements and limitations as defined by facility management, monitor projects to ensure they remain on schedule and within cost objectives, and participate in technical design reviews.
- Communicate project status to management, resolve issues, maintain project file, and recommend addition, expansion or discontinuance of project scope to ensure successful completion of the project. 
- Interact with facility management, service providers, and facility tenants on day-to-day service needs and solve basic technical problems.
- Coordinate and prioritize multiple concurrent tasks and priorities associated with facility related activities of crafts, contractors, vendors, other project managers, construction managers, Environmental Safety and Health (ES&H) teams, Radioactive and Hazardous Waste Management (RHWM), Environmental Protection Department, and residents.
- Assist in space utilization.
- Update building key plans as required.
- Analyze complex data to develop, review, and adhere by procedures and plans including safety basis documentation, change control forms, Facility Safety Plans, Work Control Documents, roof access plans, and facility project plans.
- Back up other facility managers as needed and perform other duties as assigned. 
- Perform all assignments in accordance with ES&H, security, and business practice requirements and policies.
- Performed other duties as assigned.
Essential Skills, Knowledge, and Abilities
- BS degree in a technical field (or equivalent combination of education and experience) with extensive related experience.
- Significant experience in all aspects of project management, including project planning and scheduling.
- Advanced knowledge of the operation and maintenance of HVAC, architectural, and facility utility systems found in office, shop, and scientific and research facilities.
- Extensive experience in facility management, facility maintenance, or facility operations and advanced level knowledge of interactions and interdependence of facility related systems and Program operations /equipment.
- Advanced knowledge of initiating and coordinating work orders and assessing maintenance and repair needs.
- Advanced knowledge of environment, safety, health, and security policies and procedures as they apply to offices, shops, scientific and research facilities.
- Intermediate customer service skills and the ability to work independently or as a team member interfacing well with others.
- Experience using software applications such as Microsoft Office products, including Word, Excel, PowerPoint, & Outlook email & calendar and web browsers.
- Demonstrated advanced communication skills, both verbal and written, sufficient to interact with co-workers, tenants of facilities and other internal organizations.
- Demonstrated customer service, interpersonal, and written and verbal communication skills necessary to interact effectively with co-workers, facility tenants, managers, and service providers.

Desired Skills, Knowledge, and Abilities
- Facilities Management Certification from an accredited university or industry recognized association such as International Facility Management Association (IFMA) or Building Owners and Managers Institute (BOMI).
- Demonstrated subject matter expert knowledge of project management principles, practices, methodologies and tools as required for the project management of facility development projects
- Substantial experience mentoring peers and leading teams. 
- Experience working with ES&H Teams, Safeguards & Security, Procurement & Material, and other relevant LLNL resources.

Special Requirements 
Pre-Placement Medical Exam: A job related pre-placement medical examination may be required.
Pre-employment drug test: External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Subcontractor.
Anticipated Clearance Level: Q (position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.
Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave, and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis.  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline 1-208-528-8714 or mail to hr@northwindgrp.com for assistance.
North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.